What do I include in my census data file?

Your data file should include the following items:

  • Name of Employee
  • Social Security Number
  • Date of Birth
  • Date of Hire
  • Date of Termination
  • Date of Rehire, if any
  • Addresses
  • Gross compensation
  • Hours
  • "Net Schedule C income" prior to contributions or copy of Schedule K-1 (applicable only for those not receiving a W-2)
  • If applicable: Section 125 amounts, along with respective employee names, Social Security Numbers for this same time period.
  • If applicable: For Leased employee that performed services for the Company at any time during the Year, please provide names, gross compensation and Social Security Numbers for all leased employees who worked 1,000 hours or more.